Chapter Secretary

The duties of the Chapter Secretary as defined in the Chapter’s Constitution are:

• Keep an accurate record of all proceedings of chapter and Executive Board meetings, including an accurate roll of members and officers in attendance at each.
• Keep an accurate roster of the officers of the chapter and see that such information is forwarded to the Association as required.
• Issue notices of all meetings of the Executive Board and chapter meetings, which shall include notice of matters for discussion at same.
• Notify members of all committees of their appointment/election.
• Have custody of all correspondence, official documents and historical records of the chapter, which shall be open at all times for the inspection of the President or his/her agent and members of the Executive Board.
• Maintain up-to-date copies of the Constitution & Bylaws and Policy of the Association and the constitution of this chapter and see that copies of same are available for reference at all Executive Board and chapter meetings, and available for inspection by the general membership upon request.
• Ensure that a current copy of Robert’s Rules of Order is available for reference at Executive Board and Chapter meetings.
• In accordance with Article VI, set the agenda for Executive Board and Chapter meetings.
• Respond to all communications on behalf of the Chapter, under the direction of the Executive Board.
• Perform such other duties as normally pertain to the office of Secretary or as may be assigned by the President/Executive Board or ordered by this constitution.